Running an IT consulting business is hard. Some weeks you’re buried in projects, the next you’re managing retainers, prepaid hours, or monthly service contracts. Payments arrive through Stripe, PayPal, or wire transfers. Costs for cloud and software pass straight through to clients. Contractors jump in when things get busy. Meanwhile, cash is unpredictable, and tax rules are confusing.
At Vertical CPA, we make the finance side run as smoothly as your systems do.
- Projects drag but invoices wait: You put in the hours but billing slips, causing cash flow problems.
- Cloud, SaaS, and contractor costs are missed: They fall through the cracks and never make it onto invoices.
- Stripe and PayPal don’t tie out: Deposits look random, fees eat into margins, chargebacks get lost.
- You can’t see the runway: No clear picture of MRR, project margin, or how many weeks of cash are left.
Bookkeeping
Corporate tax filing
CRA audit assistance
Business modeling
Cash flow management
GST/HST filing
FP&A (Financial Planning & Analysis)
Financial planning
Personal tax filing
Taxes filing for sole proprietorships
- Billing you can rely on: Retainers, block hours, and monthly services tracked automatically, applied as work is delivered, and renewed on time.
- Every dollar captured: Time entries, subcontractor bills, travel, and cloud/software costs get booked to the right client so they appear on your invoices.
- Payment platforms reconciled: Stripe and PayPal payouts tied back to invoices; fees and disputes logged; books match the bank every month.
- Simple tax rules you can trust: GST/HST charged correctly across provinces; export invoices handled cleanly; US tax risk flagged before it’s a problem.
- Payroll that fits your team: Employees, contractors, and remote developers paid right, with T4/T4A compliance.
- Cash planning that makes sense: A 13 week cash forecast showing when money comes in, what goes out, and what’s safe to spend.
Instead of long reports, you get a short monthly snapshot:
- Monthly P&L
- Profit by project and by client
- Hours delivered vs. hours billed
- Outstanding invoices and payment lags
- Cash runway for the next 13 weeks
- We understand your world. Projects, tickets, MRR, and Stripe aren’t foreign to us.
- Not a template. Your billing model, your tools, your team, we build the system around you.
- Grows with you. Solo consultant today, 40-person MSP tomorrow, our service scales.
- Everything under one roof. Bookkeeping, corporate tax, payroll, Virtual CFO, and personal tax filings
- Plain talk. We tell you what changed and what to do next, in language you understand.
No. We work with your tool stack: time tracker (Harvest, Toggl), and payment platforms (Stripe, PayPal, Chargebee)
Yes. We track client credits, reduce them as work is delivered, and invoice renewals on time.
We charge the right tax for each province, handle exports properly, and flag US nexus if it applies.
Yes. Every month, payouts are matched to invoices and fees/chargebacks are logged so your books equal the bank.
We prepare the financial support and work with a SR&ED specialist.
Usually 30 days to the first month-end close.